Privacy policy

This Privacy Policy is aimed at providing information to the SIA Meeting venues clients and other persons on the procedure for processing their personal data.

Our objective is to make you feel safe when you disclose to us your personal data. Personal data is any information that can be used to identify the individual.

We perform appropriate actions to ensure that your personal data at us always are safe and that the processing of your personal data would take place in accordance with the effective data protection laws and regulations and our internal procedures.

Who are we?

Company: SIA Meeting venues
Reg. code: 40103775828
VAT code: LV40103775828
Legal address: Ziedu iela 9-1, Upesciems, Garkalnes novads, LV-2137, Latvia
Bank: A/S Swedbank
SWIFT code: HABALV22
Bank account: LV95HABA0551038196228

Website: www.BalticMeetingRooms.com
Phone: +371 20361707
E-mail: [email protected]

What personal data do we process?

The personal data you provide to us.

When you submit an event request or sign up for a newsletter, you provide us with personal information that will be stored on our systems and will be used for the purposes described in this Privacy Policy.

Such personal data may include:
Your name and surname;
Your e-mail and phone;
The name of the company you represent;
Detailed information about the venue, time and duration of the event, number of participants, room layout, technical equipment and other requests mentioned by you in the event request form.

For what purposes do we use the data we collect?

We process your personal data in order to:
Provide the services you request;
Develop our services;
Understand you and your preferences to enhance your experience and enjoyment using our service;
Send you news and special offers by e-mail (with your agreement);
Provide technical support and customer service;
Perform site research and analysis.

COOKIES

Cookies are small text files which are created and stored into your device as the internet user (computer, tablet, mobile phone etc.) when you visit our website. The cookies “remember” you experience and basic information and thus improve the convenience of use for our website.

By using cookies the historical data of the website usage are processed, problems and shortcomings in the site’s operation are diagnosed; statistics of user habits is collected, as well as the full and convenient use of the site functionality.

If you do not want to permit the use of cookies, you can terminate it by changing the settings of your internet browser. The deletion of saved cookies is possible in the section of settings of your internet browser of your device by deleting the history of saved cookies.

From what sources are we collecting personal data?

From You

We collect the personal data, which you provide to us when filling out and sending an event request, as well as when subscribing for advertising and informative materials.

To whom do we transfer your personal data?

Only to those event venues - our cooperation partners, from whom you want to receive an offer for organizing events, which you provide in the event request form. Your request from BalticMeetingRooms.com is sent directly to the venue of your choice.

We carefully verify all our partners - event venues, which under our instruction process your personal data.

When signing up to receive promotional e-mails from BalticMeetingRooms.com, we will not rent or share your personal information with third parties.

You can unsubscribe from the newsletter at any time by writing us an e-mail to [email protected] with the subject "Unsubscribe"

How long are your personal data stored?

All personal data obtained from you are stored so long while you use our services or until you retract your consent if your personal data are processed on basis of such consent.

You shall be entitled to receive information on your personal data stored in the our information systems, and shall have the right to request that inaccurate data is corrected, the processing of the same is discontinued or the data is destroyed should it be incomplete, outdated, processed illegally or no longer necessary for the purpose of collection.
Such a request shall be emailed to: [email protected]. We will respond to the request, no later than within 30 days.

Personal data, the storage of which is stipulated by laws and regulations (accounting, invoices issued, contracts concluded, etc.) may be deleted only according to the laws and regulations.

How do we protect your personal data?

We ensure, constantly review and improve our protection measures to protect your personal data from unauthorised access, accidental loss, disclosure or destruction. In order to implement this, we apply modern technologies, technical and organisational requirements, including firewalls and antivirus software.

Your rights

You have the right to demand confirmations from us whether we process your personal data and in such case to request access to the personal data which we process, or deliver information regarding the personal data, if the ensuring of direct access is not envisaged.

If you think that the information about you is incorrect or incomplete, you have the right to request that we change it.

Insofar we process your personal data based on your consent, you have the right at any time to revoke your consent to the processing of personal data.

You have the right at any time to object to the processing of your personal data for the purposes of advertising delivery.

We have the right to amend or change the terms of the Privacy Policy at any time as data protection and confidentiality laws change.